T&Cs – The legal bits


Table of Contents

01. Definitions

02. Commission

03. Copyright

04. Ownership of Materials

05. Use

06. Delivery

07. Photographers right to use the photographs

08. Confidentiality

09. Indemnity

10. Payment

11. Expenses

12. Rejection

13. Cancellation & Postponement

14. Right to a Credit

15. Force Majeure

16. Waiver

17. Notices

18. Applicable Law

1. Definitions

1.1 “the client”  means the client named, wether a direct client of the photographer or an agency or an advertiser or otherwise. The expression “the client” shall,  where the context so admits include its respective assignees, sub-licences and successors in title.

1.2 “the commission” means the commission to take the photographs undertaken by the Photographer on behalf of the Client in consideration of the fee, details of  which the commission are set out in the contract.

1.3 “the fee” means the fee for carrying out the commission by the Photographer and for the grant of the licence to use, as set out in the contract.

1.4 “the licence to use” means the licence to use the photographs granted by the Photographer to the Client following payment of the fee and the period set out in  the contract.

1.5 “the photographer” means Jo Forrest.

1.6 “the photographs” means all photographic material furnished by the Photographer, wether prints or digital files.

1.7 “the content” means all the content, code, data, design, photographs and material of the website www.joforrestphotographer.com

2. Commission

The client engages the Photographer to carry out the Commission for the Fee and in consideration of the Fee. The Photographer agrees to grant to the Client a Licence to use the photographs on the terms & conditions set out therein.

3. Copyright

3.1 This Website and its Contents are protected by Copyright Law and other Intellectual Property Laws and may not be copied or imitated in whole or in part. You  may not copy, reproduce, distribute, transmit, modify, manipulate, display or otherwise exploit any Content, code, data, or images or materials without prior written consent of Jo Forrest.

3.2 All photographs on this Website are the exclusive property of Jo Forrest (except where otherwise stated) and are protected under the Copyright, Designs and Patents Act of 1988. The entire Copyright of the photographs is retained by Jo Forrest at all times throughout the world. All rights reserved. Copyright Infringement is a criminal offence. Please Note: Copyright Infringement charges start from £2500 per image and will be enforced.

3.3 Copyright for photographs exists from the moment the work is created, it is right granted to the photographer under law and comes into effect immediately. It is important to be aware that the Photographer will always remain the copyright holder unless an agreement has been signed by the photographer which assigns the copyright to another party. Copyright law grants the author/creator exclusive rights in relation to their work, these are economic and moral rights.

4. Ownership of Materials

4.1 Title to the Photographs remain with the Photographer. The Client cannot grant permission to third parties for use of the images in any event. The Client does not own the rights to the images only a licence to use them.

4.2 The Photographs must be returned to the Photographer in good condition 30 days after the Licence to Use the Photographs has expired.

4.3 If the Client orders prints of the photographs, the Photographer will supply them at their current rate for a delivery to be agreed. The Photographer, will however, at all times retain possession of and title to all the negatives and digital files. Title in the prints will only pass when the client has paid all the sums  due to the Photographer. The Client must not copy, digitise, or reproduce the prints in any way, nor suffer or permit any third party to do so.

5. Use

5.1 The Photographer grants to the Client the Licence to Use the Photographs from the date of payment of the Fee in full and for the purposes set forth in the Contract. No uses may be made of the Photographs before payment in full of the Fee without the Photographer’s prior express written consent.

5.2 Any permission which may be given for prior use will automatically be revoked if full payment of the Fee is not made by the Due Date or if the Client (being a company) has any distress or execution levied against its goods or has a Receiver or an Administrative Receiver appointed over some or all of its property or assets or has winding up petition presented against it (wether compulsory or voluntarily) or is otherwise unable to pay its debts as they fall due within the meeting of Section 123(1)(e) of the Insolvency Act 1986 or (if an individual partnership) has any distress or execution levied against its goods of has a petition presented against him or any of their partners in bankruptcy or otherwise (in the reasonable opinion of the Photographer) is unable to pay their debts as they fall due.

5.3 The Licence to Use the Photographs is only granted to the Client and its benefit shall not be assigned to any third party without the Photographer’s prior express. Accordingly, even where any form of “All Media” Licence to Use is granted, the Photographer’s prior express written consent must be obtained before any use of the Photographs for any other purpose, such as relating to another product or sub-licensing through a photo library.

5.4 Permission to use the Photographs for the purposes outside the terms of the licence may be granted an the Photographer’s entire discretion  upon payment of a further fee, which must be agreed between the parties before such further use.

6. Delivery

6.1 The Photographer shall deliver the Photographs (excluding negatives and/or digital files) a by the delivery date stated.

6.2 Time for delivery shall not be of the essence of the contract.

6.3 The Photographer shall not in any circumstances be liable to the Client for any loss, whether direct of indirect, of for loss of profit, occasioned by late delivery or on any other grounds whatsoever.

7. Photographer’s right to use the Photographs

Economic rights – The Photographer retains the right to use the Photographs in any manner, at any time and in any part of the world for any purpose, including advertising or otherwise promoting their work.    

8. Confidentiality

Each party will keep confidential and will not disclose to any third parties or make use of any material or information communicated to it in confidence for the purpose of the Commission, save as may be reasonably necessary to enable the Photographer to carry out their obligations in relation to the Commission.

9. Indemnity

The Client shall be responsible for obtaining clearances in respect of third party copyright works, trade marks, designs or other intellectual property and will indemnify the Photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearance.

10. Payment

Payment by the Client of the Fee for the Photographs is due on completion of the work carried out by the Photographer. If the Fee is not paid on the due date for payment then it shall bear interest on a daily rate basis at the base rate of 8.5% for the time being of Royal Bank of Scotland, calculated from the date of the relevant invoice until the date of the actual payment, as well before as after any judgement. A one off late payment fee is also charged according to the Late Payments of Commercial good Act 1998.

11. Expenses

Where extra expenses of time are incurred by the Photographer as a result of alterations to the original brief for the Commission by the Client, or otherwise at its request, the Client shall be liable to pay such extra expenses or fees at the Photographer’s standard rate in addition to the expenses in the Commission as having been agreed of estimated.

12. Rejection

There is no right to reject the Photographs on the basis of any style or composition nor to reject the Photographs on the basis of any alleged discrepancy between the colours of the Photographs. If any such discrepancy arises by virtue of technical deficiencies in the film or digital processes. All digital files supplied are for visual guidance only.

It is the Clients responsibility to prepare and if necessary modify any digitally supplied Photographs to an acceptably suitable standard of colour accuracy and  image quality, to which they will subsequently faithfully and accurately record when printed or used in any form of electronic representation.

The Photographer shall not under any circumstances be liable to the Client for any loss, whether direct or indirect, or for loss of profit, occasioned by the failure of  any digital Photographs supplied to reproduce acceptably.

13. Cancellation & Postponement

If the Client wishes to either cancel or postpone the Commission, they must give two working days prior written notice of this to the Photographer. If the Photographer has already carried out the Commission, they shall be entitled to charge the fee in full.

If the Photographer has not yet carried out the Commission, then (in the case of postponement) they may immediately invoice the Client for the cost of all expenses and materials already incurred by them and shall be entitled to be paid for them in full before completing the Commission, and (in the case of  cancellation) the photographer shall be entitled shall be entitled to invoice the Client for the cost of all expenses and materials already incurred by them together with a cancellation fee of 100% of the Time Costs element of the Fee, without prejudice to their rights in respect of any breach of contract.

14. Right to a Credit

14.1 Moral rights – If the Licence to Use has been marked “Right to a Credit” the Photographer’s name must be printed on, or in reasonable proximity to, all published reproductions of the Photographs.

14.2 The Photographer asserts their statutory right to be identified as the author of the Photographs in the circumstances set on in sections 77-79 of the Copyright, Designs and Patents Act of 1988 or any amendment or re-enactment thereof.

15. Force Majeure

The Photographer shall not be liable for any failure in the performance of any of their obligations caused by factors beyond their control.

16. Waiver

Neither the demand for, nor the acceptance of payment made under these terms and conditions nor the failure by the Photographer to enforce any of the terms and conditions at any time or for any period will release of exonerate or in any way affect the liability of the Client or be a waiver of these terms and conditions.

17. Notices

Any notice given under these Terms and Conditions shall be delivered to the address of the Client and shall be delivered by  ordinary 1st class post, fax or electronic mail. A notice shall be deemed to have been served 48hrs after it was posted (if served by post) or at the time of the fax or electronic mail transmission  (if served by fax or electronic transmission).

18. Applicable Law

This agreement shall be governed by the laws of England and Wales.

19. Variation

These terms and conditions shall not be varied except by agreement in writing.